It depends on the type and length of text. In print publishing, proofreaders are also responsible for checking the formatting (e.g., page numbers and line spacing). Polishing individual sentences to ensure correct grammar, a clear sentence structure, and stylistic consistency, often following the rules of a specific style guide (such as APA or MLA).Ĭopy editors don’t change the content of a text, but if a sentence or paragraph is ambiguous or awkward, they can work with the author to improve it.Ĭarefully checking for any remaining errors, such as misspelled words, misplaced punctuation, and stylistic inconsistencies. This might involve changing words, phrases and sentences and restructuring paragraphs to improve the flow of the text. Revising the use of language to communicate your story, ideas, or arguments as effectively as possible. Revising an early draft of a text, often making significant changes to the content and moving, adding or deleting entire sections (also known as developmental or substantive editing). The four stages of editing and proofreading Type of editing The table below shows some common steps in the editing process. Often a text will go through several stages of editing before it is proofread. Editing can involve major changes to content, structure and language, but proofreading focuses only on minor errors and inconsistencies. In other fields, though, professional proofreaders often work with digital texts and make corrections directly using the track changes feature in Microsoft Word or Google Docs.Įditing and proofreading are different steps in the process of revising a text. In the publishing industry, proofreaders usually check a printed “proof copy” of the text and mark corrections using specialized proofreading marks. Frequently asked questions about proofreading.
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